Prices
Company Prices
Quotes and invoices are always based on a price list. This is why it is important that you define at least one for your company, but you may have as many as you want.
Remember
Before we start, it is important that you make sure that:
The % thresholds of the wordcount profile you apply in your projects and orders matches the same classification of Repetitions and Perfect-Exact and Fuzzy Matches defined in your price list.
In this section you will learn how to:
Create or Add a pricelist
Creating your first pricelist is something you will need to do if you provide a service to a partner client or department and you will charge for it.
You can directly edit the standard pricelist available in the system (empty by default) or create a new one.
Click on My Company and then, on the Prices tab.
Click on Add new pricelist (top of the page) to create a brand new one or edit (on the side) to modify the one displayed.
Pricelist Header. General Information (discounts, min. charges and scope)
It contains the general information of your pricelist (like its currency, internal comments and Client scope). Note that you can apply the same pricelist to all your clients or create individual pricelist if you apply different prices to them.
To make modifications click on Edit and then save, when you are done.
Pricelist Discounts
The discount section is also included in the header, since it can be applied to all services defined inside. Discounts will be applied based on the word count profiles (where you define how you handle matches and repetitions when pre-translating a document) that are defined in your projects (see: /wiki/spaces/WBT/pages/711078).
There are two discount options available:
Inherit discounts on fuzzy matches so they can also be applied to pre-translations or
define different discounts: If you want to apply different discounts for pre-translated segments and matches from previous document versions, uncheck this option.
Minimum charges:
Minimum charges can be applied on quotations and invoices.
The minimum charges that can apply on each quote or invoice have three types:
Minimum net total
If the net total of all costs on a quotation or invoice is below this value, that net total is increased to this value. Minimum charges for language pairs (the following two settings) are applied before this minimum net total is applied.
Minimum charges for specific language pairs
If the total of all costs associated with a language pair on a quotation or invoice is below the indicated value, that total is increased to this value.
Also, if a minimum charge is not set for the language pair English > French (France), for example, the system reuses the minimum charge that is set for the language pair English > French.
Minimum charge per language pair
This setting applies to other language pairs that are not specified in the setting Minimum charges for specific language pairs. If the total of all costs associated with a language pair on a quotation or invoice is below this value, that total is increased to this value.
Fees:
This feature enables users to automatically apply a specific fee to each client invoice generated in the system. The fee can either be a fixed amount or a percentage. Users can choose from four available options:
Percentage - Apply to Original:
The percentage is calculated based on the original total before any other fees are added.Fixed Amount - Apply to Original:
A fixed amount is added to the original total, regardless of its position in the fee calculation list.Percentage - Apply Sequentially:
The percentage is applied to the running total, including all previously added percentage-based fees and fixed amount fees applied to original, in the order they appear in the fee calculation list.Fixed Amount - Apply to Total:
A fixed amount is added to the final total, regardless of its position in the fee calculation list.
When applying a fixed fee, users can choose to add it to either the original invoice amount or the grand total, which includes all previously applied fixed and percentage-based fees.
For percentage-based fees, users can select whether the fee is calculated based on the original invoice amount or applied sequentially to the running total, which includes all previously added fees. If they opt for the sequential method, the fee will be added in the order it appears in the list, ensuring accurate and consistent calculations.
Here’s an example to illustrate how this works:
Below are the fees you wish to apply to each client invoice.
The following screenshot shows how these fees are applied to a client invoice with an original amount of 1000 EUR.
The first fee is a 5% fee applied to the original 1,000 EUR, resulting in 50 EUR, which brings the total to 1,050 EUR.
The second fee is a 100 EUR fixed fee applied to the original 1,000 EUR, raising the total to 1,150 EUR.
The third fee is a -2% fee applied sequentially, meaning it's applied to the running total of 1,150 EUR, which reduces the total to 1,127 EUR.
The fourth and final fee is a 50 EUR fixed fee applied to the current total of 1,127 EUR, bringing the final total to 1,177 EUR.
Comments:
This section can be used to collect internal notes about when to use this pricelist or how to cost specific services on it.
Applying a pricelist to clients
The field "Applies to clients" specifies if the pricelist is linked to any of your clients. By default, the pricelist is enabled for all clients. To change this, click on All clients and make your selection.
The client selection dialog shows up:
Add client(s)
In order to assign specific clients, simply click on the Add client button and choose one or more clients. Then click on the Clients button to see the companies for which the pricelist applies. In our example, we have now assigned two clients:
If you prefer new pricelists to be, by default, hidden from all clients then you can configure the system accordingly.
Click on Settings in the top navigation menu then on Invoicing processes. Then edit the option as shown below by clicking on info: