Import termbases

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Last updated: Aug 22, 2022 by Sara mendez
5 min read

You can import terminology into Wordbee provided that it is stored in one of the following file formats: Align Assist file (*.ftm), CSV file (*.csv), Excel (*.xls, *.xlsx), Open Office Calc (*.ods), TBX file (*.tbx), TMX file (*.tmx).

How to get here

There are two ways in which you can reach the Import new terminology database function:

Option 1: Create a new Termbase by importing a file

  • Go to Resources and click on Add new.

  • Create new database wizard opens.

  • Select Import new Terminology Database from file.

Option 2: Import a Termbase into an existing one

  • Go to Resources and select Terminology Databases from the drop-down list.

  • Select the terminology database in which you want to import the new terms. Resource details open.

  • Use the Import button to start the Import new terminology database wizard.

 

How to import a termbase

After you have completed the steps described in How to get here, continue as follows:

  • Select the type of file format you want to import.

    • If you select the Excel or CSV file type, you will be prompted to select additional import settings, see Examples.

  • Browse to the file you need to import and select it for upload.

  • Click Finish to start the import.

If the import is successful, the resource details window opens showing you the total number of imported records and the languages. Open the Termbase in Terminology Manager to view or edit the terminological entries.

See specific import cases in Examples.

 

Examples

How to import an Excel glossary

Here is an example demonstrating how to import a simple Excel glossary into an existing Wordbee terminology database.

  • Go to Resources > Terminology and select the database in which you want to import your Excel glossary.

  • Use the Import button to start the Import terminology database wizard.

  • Continue with the steps described in the image below.

How to import a TBX file

The next example shows how to import a TBX subset of the IATE database that has been extracted from the IATE website.

  • Go to Resources > Terminology and click on Add new. The Create new database wizard opens.

  • Select Import new Terminology Database from file

  • Continue with the steps described in the images below:

Step-by-step guide

Expand the guide below to learn how to import Excel glossaries and TBX files step-by-step.

How to import Excel glossaries

 

If you have an Excel glossary with the source language and target language terms listed in separate columns, you can import it into Wordbee as follows:

  • Go to Resources > Terminology and click on Add new. The Create new database wizard opens.

  • Select Import new Terminology Database from file.

  • Select Excel from the available file formats.

  • In the next window Select languages and name your new database.

  • Browse to your Excel or Open Office spreadsheet and upload it.

  • Choose sheets, columns and contents (see screenshot):

    1. Import sheet

      1. Select the sheets that you want to import.

    2. Header line

      1. Check box First line contains column headers or titles.

    3. Choose columns

      1. Map the content to the columns. You need to indicate what kind of content you have in which column.

    4. Select filters and other:

      1. Missing translations

        1. Skip monolingual (not translated) records.

      2. Merge with existing:

        1. Merge new and existing data - Replace existing translations.

        2. Merge new and existing data - Do not import if translation already exists.

        3. Do not merge but skip doubles.

        4. Do not merge and do not look for doubles (fastest!).

      3. Content formatting

        1. Content is HTML or XML formatted (import tags as markup).

      4. Optional import label

        1. Wordbee automatically identifies the name of your spreadsheet; hence, you can import the label.

    5. Verify how data will be imported: Click to preview. Wordbee will produce an HTML preview of your Excel file.

    6. If the text is properly extracted and displayed in the HTML preview, click Finish to start the import.

If the import is successful, you will see the details of your new terminology database in Resource details. Open the termbase in Terminology manager to view the imported terms and complete the entries.

 

 

 

To ensure a successful import, we recommend you to keep the Excel file as simple as possible.:

  • List the terms for each language in separate columns.

  • Clearly specify the headers and the language codes.

  • Eliminate any strange characters.

How to import TBX files

 

 

How to import TBX files

 

 

The next example shows how to import a TBX subset of the IATE database that has been extracted from the IATE website.

Go to Resources > Terminology and click on Add new. The Create new database wizard opens.

1. Select Import new Terminology Database from file and click Next.

 

2. Select TBX file from the available file formats and click Next.

 

3. In the next window browse to your TBX file and upload it. It should not exceed 250 MB. Click Next.

 

4. The next window shows the total number of records and languages Wordbee has identified in your file.

  • Select source language

  • Adjust the filters import settings, for example indicate how the system should treat the inline tags and the comments:

    • Inline tags: import inline tags, remove, replace with blancs.

    • Comments: import notes and descriptions.

  • Select the optional import label, i.e. the name of the file.

5. Click Finish to start the import.

If the import is successful, Wordbee will display the Resource details where you can see the number of total records and languages.

Open the termbase in Terminology manager to view or edit the terms.

 

 

Import of a TBX file (version 1.0 vs. 3.0)

With TBX v3 you can create concept-oriented databases with multiple terms per language, as found in your file. Our recommendation is to use TBX v3 if you want to document concepts extensively by using any of the TBX fields or Custom Fields already created in the system For more details, read the Termbase customization page.

If you are working with a TBX v1 file, all concepts containing multiple terms per language will be stored by language pair. This means, the system will create multiple bi-lingual segments with all possible combinations.

Related pages

 

 

 

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