Document: the tab for file management
Access project files (source, reference materials) and add external files to support your work or to communicate with the PM.
Options under this tab are:
All job files
In this section you can find your source files as well as the reference materials that have been provided for your job.
You can also include attachments (invoice, external documents) to support your work.
Working offline:
To continue your work offline you will need to configure an export with the relevant information for your task. Then, you will be able to import the file again and all the information will be loaded in the Editor.
Note that as a user you might have some restrictions to work offline. If you have any doubts, check with your project manager or administrator the details of your user rights.
For more information about format compatibilities check the page using the new XLIFF format to work offline.
Export
A popup window will appear, allowing you to have a simple or extended view of your export.
| Simple | Extended view |
| Document Tab | Trick! Before you perform the export, you can preview the structure you have created by clicking on the eye icon |
Simple view (export)
By default, the system will always load the current view of your Editor. You can see these elements already loaded in the left side of the popup window.
There are also some preloaded export templates available (revisions report, offline translation and offline revision).
Some file formats may give you the possibility to change the way the information is displayed in the document.
Warning Never modify the structure of the file once it has been exported. Any modifications in the structure of the file will cause errors when importing the project back to the editor. |
Extended view (Export)
Here you can fully customize your export template according to your needs. Just select which fields you want to include in your export (they will all appear on the left side of the popup).
- In the settings area you will be able to name your file and set some relevant information about formatting.
- In the segment area you can include general information about the segments (which is usually displayed in the first column).
- Finally, the languages of the project will be displayed, not only your working languages but other possible target languages of the project.
Reminder
Keep in mind that some of the categories only include existing information. This means that:
- if you want to be able to import comments to the system, you will need to include the field add comments, otherwise it wont be possible to retrieve that information during the import.
- if you are exporting the hits of your project resources, they will all be displayed in a static way.
You are now ready to start your work out of the CAT Editor! You will find all relevant information about how to fill any specific fields of your file under the page <WORKING Outside the CAT Editor>.
Import
If your Project Manager has set you specific rights to work offline, you will be able to upload a file and send it to complete your assignment.
Either way, once you have submitted your file, you will need to go back to your job dashboard and set the job as complete.
To successfully import your project, you need to recover your previously exported file (filled with all the work you have performed offline).
Once you click on import, a popup window will appear allowing you to browse or drag and drop your desired file. Remember to select a valid file in order to avoid problems.
Once the system has processed the files, a report with the changes will be generated. You may want to keep that information for latter use.
If not, you can just go on and accept the changes. The editor will be loaded with your offline work.
Reminder
You can always decide to download your report afterwards. The report of your last import will always be available for download in the Import popup window.
Set document as deliverable
Choose this option when you will be ready to deliver your work and complete your job.
If you were preforming a linguistic job it is very likely that you don't need to deliver any file, you will just need to change the status of your job in the Job Dashboard of the Wordbee Translator Platform.
DTP and layouting jobs
Users performing tasks that require to work on the file out of the translation interface will need to deliver their files first via the Set document as deliverable option. This popup window will allow you to submit the work available in the CAT Editor to your Project Manager.
Job Dashboard of the Wordbee Translator Platform
Once you have submitted your file, you will need to go to your job dashboard and set the job as complete. You can reach your Job Dashboard from the Sidebar bar, by clicking the by clicking the icon.
Final step in the workflow. Create the file
After completing the last job of the workflow you will create your deliverable. This is the final file that will be retrieved from the translations available in the translation interface.
Once the file has been created and the job is set to complete, the document will be locked for editing. If you wish to make any modifications, you must change the status back to in progress in the Job Dashboard.
The power search bar
More than a regular search bar
The power search bar is located in the center of your screen, just above the working space of the editor. This feature will allow you to perform different types of searches:
Simple search: look up in your document for some words/text strings, like in the search and replace tool.
Regular search: refine your simple search by giving some more restrictions (case specific, phrase match, wildcards or regular expressions).
Advanced search: narrow down your results by using and combining search operators. These are all the data categories that you can find in the CAT tool. Some of them are contained in the statitstics view, but many others come from the different widgets and smart features available in the system.
Using search operators to filter segments
Reminder
It is also possible to select more than one element of each filter category and also combine filters. The system will also detect which are the fields that you use the most and push them to the top of the list, so that you can save time each time you access the search feature.
Filters available are listed below.
| Filter | Values | Description |
|---|---|---|
| Text contains | [ key text entry ] | General search bar. Looks up the text key entererd |
| Bookmarks | [ None ] blue/red | Filters among the selected pins |
| Status | [ None ] green/red | Filters by segment status |
| State |
| |
| Last change by | Human:
Machine Edits:
Pre-Translation:
| To know more about each of this categories, please refer to PAGE WITH DETAILS ABOUT Pre-Trans and Machine edits |
| Additional fields | ||
| Has comments | yes (default) / no | Displays all segments that have comments |
| Workers | all people working in the project | Displays users who have edited* the segments *usually only people with related jobs in the project Reminder Users who have specific rights and make modifications will also appear here |
| Segment ID | N / A | N / A |
| Postedits | yes (default) / no | Displays segments that were originally edited by machine translation or pre-translation and have been modified by a user. |
| Not translated | yes (default) / no | To filter all empty segments at once |
| Last date of change | 1,2,4,8 (h) 1,2 (days) | Displays segments that have been modified in the given time frame |
| Labels |
| Displays segments that have been marked with the given label |
| Segment number | Displayed in the first column of the editor | Sequential numbers selecting single elements. |
| Revisions | yes (default) / no | Displays all the changes that have been made in the segment (segment history) |
| Edits | yes (default) / no | Displays segments that have been edited |
| Context | [ key text entry ] | Displays segments with a specific context key. |
| QA | yes (default) / no | Displays segments that present QA errors |
Trick!
You can configure several search profiles locally and have them ready for later use. Make sure you click on save profile at the bottom of the search window to be able to load the same configuration back!