Operational features

In this section you will learn how to make the most out of your work. We will be covering these topics:

Here is an overview of the features we will be approaching.

Key elements

Icon	Description
	Access to document files, import/export options and set document as deliverable.
	Access QA Checks, profiles and QA results.
	Access to Preview options
	Access to Quicktask bar
	Access the page navigation
Operational features Operational features	Access to The Widgets
	The Editor Workspace

Document: the tab for file management 

Access project files (source, reference materials) and add external files to support your work or to communicate with the PM.

Options under this tab are:

All job files

In this section you can find your source files as well as the reference materials that have been provided for your job.

You can also include attachments (invoice, external documents) to support your work.

Working offline:

To continue your work offline you will need to configure an export with the relevant information for your task. Then, you will be able to import the file again and all the information will be loaded in the Editor.

Export

A popup window will appear, allowing you to have a simple or extended view of your export.

Simple view (export) 

By default, the system will always load the current view of your Editor. You can see these elements already loaded in the left side of the popup window.

There are also some preloaded export templates available (revisions report, offline translation and offline revision).

Some file formats may give you the possibility to change the way the information is displayed in the document. Word and excel exports will allow you to organize contents vertically and horizontally. Just mark all the elements you want to include in your export and the way you want to display them. xliff export does not allow any layouting at all. Warning Never modify the structure of the file once it has been exported. Any modifications in the structure of the file will cause errors when importing the project back to the editor.

Extended view (Export)

Here you can fully customize your export template according to your needs. Just select which fields you want to include in your export (they will all appear on the left side of the popup).

• In the settings area you will be able to name your file and set some relevant information about formatting.
  
• In the segment area you can include general information about the segments (which is usually displayed in the first column).
  
• Finally, the languages of the project will be displayed, not only your working languages but other possible target languages of the project.
  

You are now ready to start your work out of the CAT Editor! You will find all relevant information about how to fill any specific fields of your file under the page <WORKING Outside the CAT Editor>.

Import

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To successfully import your project, you need to recover your previously exported file (filled with all the work you have performed offline).

Once you click on import, a  popup window will appear allowing you to browse or drag and drop your desired file. Remember to select a valid file in order to avoid problems.

Once the system has processed the files, a report with the changes will be generated. You may want to keep that information for latter use. If not, you can just go on and accept the changes.

The editor will be loaded with your offline work.

Set document as deliverable

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Choose this option when you will be ready to deliver your work and complete your job.

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A popup window will allow you to submit the work available in the CAT Editor to your Project Manager. Alternatively, if your task required external work and your Project Manager has set you specific rights, you will be able to upload a file and send it to complete your assignment. Either way, once you have submitted your file, you will need to go back to your job dashboard and set the job as complete.

QA Checks

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In the Translation Editor, you only have the possibility to run extensive Quality Assurance checks based on the profiles you have configured in the Word Bee platform. For more information about how to set them, go to the QA profiles page).

Clicking in the QA tab will open a popup window that will allow you to include some additional checks to the selected QA profile:

Once you run your QA checks, a report will be generated with different kinds of information:

Preview

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This option will allow you to see how the document you are translating looks like.

You have dedicated buttons to launch a preview of the source or the target file.

The Quicktask bar 

This bar gathers the most common functions you may use during your translation work.

Icon	Action	Description
	Save	Save your work manually or access the Autosave function by clicking the little arrow next to the save icon Activate/Disable Autosave Set Autosave interval (min. 5seconds)
	Refresh	Refresh without saving. This will allow you to see the work of your colleagues when in a collaborative scenario.
	Batch Actions	Apply changes to your working segments. Learn more about its possibilities in the actions page.
	Show/Hide formatting marks	Displays/Hides all font attributes and markup tags.
	Search and Replace	Quick access to the text-based search and replace function.
	Undo	Return to a previous version of your active segment.
	Undo (history)	List of the recent actions that have been performed in the active segment.

Working segments relate to different scenarios. They can refer to:

Page Navigation

This bar will allow you to navigate throughout your document in a direct way.

By clicking on the icon you will access the full view of the bar, which is the place where you will also customize how many segments you want to display per page.

The Widgets

To learn more about how this interactive panes contribute to your work, go to the Widgets page.

 The Editor Working space

In this area you will be performing your active work as a translator/reviser.

When the documents are imported into the CAT editor, the source text is automatically divided into segments according to the text segmentation rules of your project (to know more about how to set them, go to the Segmentation (SRX) Rules page).

The header of the editor working space

The top part of the working space conforms the header, which gives access to the statistics panel Managerial features (top left corner) and the column properties The Column Manager(top right corner).

This area also contains the headers of each column, where the titles gives information about the nature of the content of the rows below.

Right below the Managerial featuresicon, we can find the column containing segment references (Column Zero) which may display additional meta information (we will see the details in the segment view).

The columns

In the editor, the segments will always be displayed in columns, which you can hide or display to your own needs. 

Column (re)order:

 Next to the statistics icon and by default, you will have the following column sequence:

• the first column to be displayed will be the source text, which is marked with a dot.

Then other columns will follow:

• The second column will usually be the target text you will be working on and
• other additional columns may be loaded, depending on your predefined layout. For instance:
  
  • other existing target languages (translation layout) or
  • the revisions column (revisions layout).

Column management

Always keep in mind that you can decide:

• which columns you want to have directly available or
• reorganize the columns to suit your needs and move them right or left.

You can do this in several ways:

One-by-one (column options)	one-by-ona and All at once (column manager)
on the top right icon of each of them (at header level)	available under the top right corner of the working space
Options available: Remove column Move left/right  Change language	Options available: add language column (rolldown menu) column manager with all possible options available Reminder + Drag and drop to set in a specific order

Segment view
 

Each row represents a segment. Anytime you open one segment, it would pop up from the editor letting you know that you are in editing mode. Then you can modify the text or leave comments to other users, for instance.

Each segment is divided in different parts. In this case, we will take the example above, which has 4 parts.

Part 1. Column Zero

Icons	Description
	Segment number
	Labels
	Split

Part 2. Source text

Contains the source text. Locked. Only editable if user has specific rights.

Part 3. Language status (for working target)

Values	Description
	Neutral none
	OK
	BAD

Part 4. Language text (for working target)

Icons	Values / Options	Description
		Segment panel (advanced)
		Segment formatting
	No comments (default) Has comments	Comments will be displayed in the Timeline widget
	No bookmarks (default) Blue bookmark Red bookmark	Pin segments to highlight something
	Unlocked (default) Locked	Indicates the possibility to make modifications in a segment. Unlocked: in working target Locked: in other target (if any)
	NEUTRAL (default) OK BAD	By default: NEUTRAL
	Exact Pre-Translation Fuzzy Pre-Translation	Displays pre-translation hits (if any)
	QA Errors Warning