Below you will find out how to manage versioning within a Codyt project. You need to take into account different scenarios here:
How to upload a new version of your document:
If you have already translated the first version of a document in a Codyt project, and now wish to translate a second version of that same document, the first action to undertake consists in reaching the 'Documents' tab of your project:
Now, right-click on the document for which you have a second version, and select the option 'Manage document':
In the pop-up that appears, select the 'Upload new version' tab and upload your new document:
Warning
Please tick at least the same languages as for the current version, otherwise translations you did in the languages that remain unchecked will be lost!
Click 'Next' once you have uploaded your document and selected the target languages of your project. You will then be redirected to another pop-up page where you should indicate the document version, and it is recommended to tick the option 'Use alignment to optimize reuse of previous translations' if the new version has a similar content and text structure.
You should not tick this option if sentences were added, or removed from the previous version.
Please note that aligning complex script languages such as Japanese or Chinese with non complex script languages such as English or French may yield problematic results.
In the next screen you will be able to retrieve other project or job specific configurations :
File version is not mandatory but will help you easily spot your document in the Jobs view.
Workflow can be based in one of the following conditions:
- Job specific assignments from current version: (option: same workflow and workers as for previous version)
- Project workflow assignments: default workflow with same workers as before
- Project default workflow with no assignments: (option: Project default workflow)
- Just update the document and create no jobs: (Option: No, thanks. I will configure workflow later)
Align text options could help you recover the original structure of the file, if you don't have major changes or even copy all exchanges done during the previous work (revision history)
Dashboard filters and options
Now, if you reach the 'Jobs' tab of your project or in the main Jobs dashboard, you will see that you can filter on the jobs for the past and current document version:
If you have enabled the project memory for pre-translation, then your new version will retrieve all the contents done during the work in the previous job.
You can easily check the content differences in the word counting icon, where new words will be highlighted in the recently created job (if any), and also when opening the editor, where pretranslations from a previous version will be marked with a blue or green arrow.
Remember
Changes in the job statuses
Depending on the status of the job before the versioning process, the new version will be:
- For already completed jobs → New version will be "Not Started", if there were any text changes that require further attention
- Jobs which were in progress will pass into completed → New version will be not started/not assigned depending on the type of supplier dispatching you have chosen (retrieve previous worker of the job, original project assignment, etc.). These users will be notified of an update on the text leading to a new job, due to the versioning process.
- Jobs which were not started/Inactive/Not assigned will pass into cancelled → New version triggers back the same job configurations available in the original version.
Here a wrap-up table of the different possibilities described above:
| Current version | Status (past version) | Status (new version) |
|---|---|---|
| Completed | Completed | Not started* |
| In Progress | Completed | Not started/Not assigned |
| Not started/Inactive/Not assigned | Cancelled | same as before |
*Job will be proposed again only if contents have been changed.
Invoicing new versions
Whether if you chose to assign the jobs to the same suppliers or not, you can easily track what is the breakdown of words for each job in the word count icon. You may also want to review your word counting settings for the project to see if you are counting them as (partially) new words, as well as the /wiki/spaces/WBT/pages/711752.
What about supplier costs from current and new versions?
Whenever a new version (V2) is added while suppliers are in the middle of their work, the previous job (V1) will be closed and costs will be estimated based on the job progress. in the example below, past versions' costs (displayed in yellow) are updated based on the 47% progress and can still be edited if need be.
The jobs for the new versions (the active one) is calculated based on new additions and removed texts, memory leveraging, etc..
Filters allow to display past or new versions, or both.
