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- Have Beebox create a separate job per each file (one job = one file). Simply configure your project for single file jobs. No need to read further.
- Use content categorizationGroup files into jobs by their folder or extension. This is what this page is all about.
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Content:
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Configuring content
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grouping
Go to the project settings page and navigate to the job settings:
Select categorization optiona grouping:
- No categorizationgrouping: The default. A job can contain any content from any file.
- Root Group by folder: Only files in Files inside the same root base folder will be are added into the same job.
- File Group by file extension: Only files Files with the same file extension extension (.docx, .html...) will be added into the same job.
- Group by meta data: Files with the same meta data are added into the same job. Read explanation further down.
Let's assume our project "in" directory contains these files:
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in\ file1.docx file2.docx marketing\ brochure.docx sub\ another.html technical\ documentation.docx documentation.html |
Group content by file foldersroot folder
Select the "RootFolder" ByFolder option in the screen above and save the settings. When you now create jobs, manually or using Autorun, you will get three jobs:
- A job with segments from "file1.docx" and "file2.docx". The root folder group name is "".
- A job with segments from "brochure.docx" and "another.html". The root folder is group name is "marketing" in both cases.
- A job with segments from "documentation.docx" and "documentation.html". The root folder is group name is "technical".
Group content by file extension
Select the "FileExtension" ByExtension option in the screen above and save the settings. You will obtain two jobs:
- A job with segments from "file1.docx", "file2.docx", "brochure.docx" and "documentation.docx". The extension is group name is "docx" in all cases.
- A job with segments from "another.html" and "documentation.html". The extension is "html"group name is "html".
Group content by meta data
Select the ByMetaData option in the screen above and fill in the "grouping pattern":
The pattern contains one or more meta information placeholders (the IDs of meta data enclosed with square brackets, case sensitive). Per each file saved to Beebox, the system will replace these placeholders with the file's meta data. For the screenshot above this may produce a group name like "Alpha-France" if the file has meta information "source" with value "Alpha" and meta information "country" with value "France". Finally, the system will group segments into a single job if the segments' files share the same group name.
Where do I get the meta data from? There are two possibilities:
- Assign meta data to folders. All files you put into a folder will be assigned specific meta data. See Folder level instructions (look for meta data)
- Assign meta data to each file. See File level instructions (look for meta data)
If you have questions please ask the community or support.
Note: A job has a configurable maximum size limit. With big or many files the system may create multiple jobs per
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base folder.
Configuring job references
You may now want to include the category with the job reference. Go to the project settings page and edit the job reference format:
The {group} placeholder is replaced by the group name such as the base folder or the file extension. This is what we get from the example further up:
Where can I see the category of my jobs?
The content grouping details are shown in various places:
In the jobs list as shown in the screenshot above.
In the job details page:
